Uploading to OPUS

User registration, publication types, files, and metadata


In order to be able to publish documents on OPUS, a registration for “My OPUS” is required first. As a registered user you now have the possibility among other things to upload your documents. To do so, please enter all necessary information describing the document and upload the corresponding file(s) to OPUS.

Please settle copyright and licensing issues before publishing electronically so that no third party rights conflict with the publication.

In order to be able to publish your publication, we still need the completed and signed licensing terms (DE) from you afterwards.

In the case of dissertations and habilitation theses, some printed copies of your work have to be prepared additionally and submitted to the University Library.
Further information

As soon as we have received all required data and documents in full, the document will be released after a formal review by employees of the University Library and your document thus be published online on a long-term basis and freely available worldwide.

If changes need to be made, we refer the document back to you so that you can make the necessary corrections. You can then upload the document again.

After publication, you will automatically be notified via email that your document has now been released.

Publication Types

You can upload following publication types to OPUS:

  • „Abschlussarbeit (Bachelor)“
    The publication type „Abschlussarbeit (Bachelor)“ refers to the lowest level of a final thesis.
  • „Abschlussarbeit (Diplom)“
    „Abschlussarbeit (Magister)“
    „Abschlussarbeit (Master)“
    The publication types „Abschlussarbeit (Diplom)“, „Abschlussarbeit (Magister)“, and „Abschlussarbeit (Master)“ refer to the medium level of a final thesis.
  • „Arbeitspapier (Research paper, Working paper)“
    The publication type „Arbeitspapier“ refers to a (preliminary) scientific or technical paper published in an institution series.
  • „Buch“
    The publication type „Buch“ is intended for monographic works.
  • „Buchbeitrag“
    The publication type „Buchbeitrag“ represents documents that have been created within the framework of a monographic work, such as chapters or articles in collective works.
  • “Dissertation”
    The publication type „Dissertation“ refers to a scientific work for obtaining a doctoral degree.
  • “Habilitation”
    The publication type „Habilitation“ refers to a scientific work within the framework of a habilitation for obtaining the authorization to teach.
  • “Konferenzband”
    The publication type „Konferenzband“ refers to a collective work with several or all articles of a conference, congress, etc.
  • “Konferenzbeitrag”
    The publication type „Konferenzbeitrag“ includes all types of documents related to a conference (e.g. articles in a conference volume, presentations at a conference, other conference contributions, such as abstracts or conference posters, etc.).
  • “Preprint”
    The publication type „Preprint“ includes preliminary scientific papers not intended to be published in an institution series, but in a scientific journal or as part of a book. A preprint is a manuscript version that has been submitted for publication, but has not yet been peer reviewed or recommended for publication. As a rule, the rights of use are still held by the author.
  • “Rezension“
    The publication type „Rezension“ refers to reviews of books or articles or the summary of a work that does not originate from the author.
  • “Studienarbeit”
    The publication type „Studienarbeit“ refers to a text-based paper created during the course of studies.
  • “Teil eines Periodikums (Zeitschriftenheft, Jahresbericht)“
    The publication type „Teil eines Periodikums (Zeitschriftenheft, Jahresbericht)“ refers to the journal issue in the classic sense or, for example, an annual report.
  • „Verschiedenartige Texte (Reports, Abschlussberichte, Anleitungen etc.)“
    The publication type „Verschiedenartige Texte (Reports, Abschlussberichte, Anleitungen etc.)“ includes text-based material that cannot be assigned elsewhere.
  • „Zeitschriftenartikel“
    The publication type „Zeitschriftenartikel“ includes documents published as an article, editorial, index, table of contents, or editorial section in a periodical (journal issue, annual report, etc.). It may be a postprint (a version created after peer review, but still without the publisher’s own formatting and logo) or the final version in the publisher’s layout, depending on the conditions under which the publisher permits secondary publication. You can check these conditions in the SHERPA/RoMEO list, for example.


Before uploading your files to OPUS, please make sure that they meet the following basic technical requirements:

  • Text documents should be published in a platform independent format such as PDF (preferably PDF/A) as they are only available to a limited public otherwise.
    Therefore please convert your document to the format PDF/A before uploading it to OPUS.
    Converting to PDF/A is now possible directly in many text editing programs, alternatively there are several conversion tools available online for download and use.
    You can find a tutorial of the University Library Freiburg on how to create PDF documents here (DE).
  • Other file formats such as txt, csv, png, svg, and tif are accepted as well. If you wish to use other file formats, please turn to the OPUS-Team.
  • We recommend submitting the document in one file. Depending on the size of the paper, the document can also be submitted in several partial files, however.
  • As the file names will be kept and displayed when opening the files, you should make sure to choose short and meaningful names for your file/s. If you upload several partial files, they should be named so the order of the files remains obvious (e.g. Ch01.pdf, Ch02.pdf, etc.) If you number the files, please do so using two digits.
    There should be no umlauts and no blanks in the file names. Underlines can be used instead (e.g. Chapter_01_Introduction.pdf). Ideally, comply with the ISO 9660 naming convention (file names with a maximum of 8 characters, all file names may only contain the letters A to Z without accents, the digits 0 to 9, and the underline).
  • In order to enable long-term archiving, it is necessary to submit unprotected documents, i.e. the files must not have password and/or copy protection and have to allow printouts and duplications. The reason is that, in case of necessary data migration, access- or password-protected documents are an obstacle for the processing software and make long-term archiving impossible.
    Furthermore, all fonts used should be embedded.
  • The document properties of the files should be filled with meaningful content (e.g. title of the document and author name) or left empty as this information is also analyzed by search engines.

University of Stuttgart Library
Team Publication Services (T3)

Holzgartenstr. 16
70174 Stuttgart

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